2026 Pre-Season Checklist for Swim & Tennis Clubs:
Complete Member Splash System Setup Guide

As Swim & Tennis Clubs gear up for the upcoming season, now is the perfect time to review your operations, update your club management tools, and ensure your Member Splash system is fully configured for a smooth opening. A well-prepared membership management system not only reduces administrative stress but also increases member satisfaction, improves staff readiness, and supports accurate financial planning.

This Pre-Season Checklist for Swim & Tennis Clubs outlines the top steps every club should take before opening day—highlighting how to use your Member Splash platform to streamline membership, billing, facility access, communications, and court or pool operations.

1Review and Update Membership Types & Pricing in Your Club Management System

Before renewal season begins, verify that your membership categories, pricing tiers, guest fees, and add-ons are accurate for 2026.

With Member Splash's comprehensive membership management features, any changes immediately sync across billing, check-ins, and Member Mail—keeping your entire system aligned for the season.

2Configure Automated Membership Renewal Settings With Member Mail

Renewal communication is critical—especially for clubs managing a mix of Swim and Tennis memberships.

Because Member Mail syncs live with the membership database, you avoid exporting lists or managing external systems. This automated communication capability is a cornerstone of effective swim club management software.

3Generate Financial Reports and Summaries Before Season Opens

Accurate reporting helps clubs prepare budgets, plan staffing, and understand previous attendance trends.

Running these before your spring budget meeting gives your board a clear snapshot of your club's financial landscape. Learn more about Member Splash's pricing and reporting capabilities.

4Verify Gate Access, Check-In Rules, and Household Settings

Your access control rules should match your updated membership policies.

Whether you're using Future Splash features or Member Splash Classic, these items ensure your season starts without access issues. This level of facility management integration is essential for tennis club management software and pool management operations.

5Refresh Waivers, Agreements, and Key Club Documents

Update any documentation members must accept during their renewal or online registrations.

For surveys or custom forms, clubs should use Gravity Forms.

6Review Program Registrations (Swim Team, Tennis Clinics, Lessons)

If your club offers seasonal programs, verify that each registration option is configured accurately in your club management platform.

7Prepare Your Website for the Season

Whether using your 5-page DIY Essentials website, professionally designed 5-page Thrive starter site, or 20-page custom Premium website, ensure your digital presence is accurate.

A polished site reinforces credibility and improves member experience—critical components of modern membership management systems.

8Confirm Staff Access, Roles, and Training

Seasonal staff turnover means your permissions and training need a pre-season refresh.

Member Splash helps ensure staff can operate confidently on opening day.

9Test Billing, Payment Processing, and Refund Settings

A full billing test helps avoid the most common early-season support issues.

Accurate settings mean fewer member complaints and cleaner billing queues. Automated payment processing is a key advantage of comprehensive pool management software.

10Review Your Onboarding Setup (New Clubs Only)

Brand-new Member Splash clubs should refer to their Credential Sheet and onboarding documentation to make sure no setup tasks were missed.

11Member Splash System Verification: Official Start-of-Season Configuration Steps

The following system-specific steps come directly from the Member Splash New Season Checklist—ensuring high accuracy and completeness for 2026.

✔ Reset All Accounts to UNPAID

Begin the season with all accounts marked correctly. Use Bulk Change to reset accounts to "Unpaid" before opening billing.

✔ Check and Update Product Prices

Verify that all product pricing aligns with your 2026 structure.

To update: Products → Edit → Flat Rate or Per Member Pricing → Update

Product pricing configuration interface in Member Splash

✔ Verify Early Bird Discounts & Late Fee Dates

Check the dates and amounts for early-bird discounts and late fees.

• Dates are correct
• Fees match policy
• Descriptions are updated
• Positive numbers = fee increases
• Negative numbers = discounts

Early bird discount and late fee configuration

✔ Review Account Tags

Account Tags help you apply variations or fee structures to specific groups.

✔ Test All Products Using a Test Account

Use your admin test family to confirm that members are billed correctly when clicking Pay Now in their red payment bar.

Member view of payment status and Pay Now button

✔ Review All Club Settings

Includes:

• Account Settings
• Directory Settings
• Forms
• Front Desk Settings
• Guest Fees
• All Payment Settings

Ensure these reflect your updated club rules.

✔ Update Guest Pass Prices for Front Desk Check-In

Within the Check-In tab, use the upper-left Settings Icon to review and edit pricing.

✔ Create Tags in Mailchimp (Optional)

If you want last year's segments preserved, tag them before resetting accounts.

✔ Remove Products From Draft Mode

Products must be published or they won't appear in member billing.

✔ Do Your Annual Data Cleanup

Use Account Filters or Member Filters to remove records that do not conform to club rules, merge duplicates, or correct outdated configurations.

✔ Notify Members When It's Time to Pay

Whether via Member Mail or Mailchimp, send your "Time to Renew" message once all settings and pricing are verified.