🏘️ Amenity Management Tips for 2026: A Guide for Modern HOAs

As 2025 winds down, many Homeowners Associations are already deep in planning for next year. One of the biggest line items — and often one of the most frustrating to manage — is community amenities like pools, tennis courts, and clubhouses. Managing these shared spaces used to mean clipboards, paper guest passes, and hours of volunteer or management time. But it doesn’t have to.

Here are five smart tips your HOA can use to modernize amenity management in 2026 — saving time, reducing liability, and making life easier for residents and board members alike.

📲 Use Self-Service Tools to Reduce Admin Burden

Give residents the ability to manage their own accounts, add family members, and handle guest access online. This reduces calls to the management company, cuts down on emails to the board, and empowers homeowners to take responsibility for their usage.

With Member Splash, each household has a secure portal where they can:

  • View their account status
  • Register guests
  • Check amenity schedules
  • Review access history

No more spreadsheets. No more back-and-forth emails. Just simple, centralized control.

🔐 Tighten Security with Digital Access Controls

Who’s using your pool or tennis courts — and when?
Instead of relying on paper passes or outdated ID cards, Member Splash integrates with barcode scanners and digital check-ins so you know exactly who is using your facilities. Each household has a unique barcode, and each visit is logged in real time.
This not only helps with resident safety and insurance reporting, it also builds trust by ensuring that your amenities are used fairly and according to the rules.

🧾 Simplify Guest Pass Management

Paper guest passes are easy to lose, hard to track, and impossible to audit. Moving to a digital guest tracking system solves all of that.
Homeowners can add guest credits to their accounts, use them as needed, and see a log of previous visits. Board members and management companies can easily view guest usage across the community — no manual reconciliation required.

📊 Generate On-Demand Reports for Board Reviews

Budget meetings and insurance renewals always seem to require data no one has.

With a digital amenity management platform like Member Splash, your HOA can instantly generate reports on:

  • Total visits by household
  • Guest usage
  • Check-in trends by date or time
  • Outstanding balances and account activity

It’s transparency that helps board members make better, data-informed decisions.

💰 Plan Now, Save Later

Implementing a smart amenity management system ahead of the season gives your community time to prepare, train staff (if needed), and build adoption among residents.
More importantly, locking in a provider now often means better pricing and a smoother start in the spring. Member Splash offers special rates for HOAs that sign before year-end and has Customer Success staff ready to help you hit the ground running in 2026.

Ready to Modernize?

Whether you manage one pool or multiple amenities, the right tools can transform the experience for everyone involved. And the off-season is the perfect time to get started.
👉 Book a quick demo to see how Member Splash can simplify 2026 for your HOA.